S_ALR_87012284 - Financial Statements &
Trial Balance
Functionality
As part of the year-end closing, individual companies create financial statements according to country-specific regulations. SAP allows you to create the following financial statements:
As part of the year-end closing, individual companies create financial statements according to country-specific regulations. SAP allows you to create the following financial statements:
Balance Sheet: Form of a comparison of assets
and capital (liabilities and owner's equity). Assets and capital reflect the
same total value.
Profit and Loss Statement: Comparison of revenue
and expenditure of a period to determine the results for the company and the
sources of these results
To generate the report, you need to define the
Financial Statement Version that includes the BS and P&L structure and the
required GL accounts.
Scenario
You want to generate a financial statement report for
company code 5200 for a particular period of time.
Requirements
Define a Financial Statement Version.
Menu
Path
|
Accounting ®
Financial Accounting ® General Ledger ® Periodic Processing ®
Closing ® Report ®
General Ledger Reports ® Balance Sheet/ Profit
and Loss Statement / Cash Flow ®
General ® Actual/Actual Comparisons ® S_ALR_87012284 - Balance Sheet / Profit and Loss
Statement
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Transaction Code
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S_ALR_87012284
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Balance Sheet/P+L Statement
2. Update the following fields:
Field Name
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Field Description
|
Values
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Chart of accounts
|
A chart of accounts contains the G/L accounts.
A chart of accounts must be assigned to each company code. This chart of
accounts is the operative chart of accounts and is used in both financial
accounting and cost accounting.
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Example: SUCA
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Company code
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Enter here required company code number
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Example: 5200
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Financial statement version
|
Code identifying the type of report you need
to display
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Example: SUCA
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Reporting Year
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First fiscal year number
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Example: 2002
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Reporting periods
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Enter here the required period. You can
prepare a financial statement regarding one month or enter a range, e.g. Jan
– July
|
Example: 7
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Comparison year
|
Year against which to compare the reporting
period profits
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Example: 2002
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Comparison periods
|
Fiscal period against which to compare the
reporting period profits
|
Example: 6
|
If
you want to generate the Trial Balance, select TB variant in the field Financial
statement version.
3. Click <radio button> Classical list .
Note: Now you can define your special requirements
for this report (like choose the balance sheet type or decide whether to
include in the report the accounts with zero balance).
4. Click <tab button> Special evaluations .
5. Update the following fields:
Field Name
|
Field Description
|
Values
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Balance sheet type
|
This parameter controls which periods flow
into the reporting and comparison period. The following entries are possible:
1: This means that an accumulated
balance sheet is created, that is, the balance is calculated from the balance
carried forward plus the periods 01 to the upper limit of the reporting and
comparison periods you have specified.
The lower limit specified in these parameters
is ignored in this case. Balance sheet accounts and P+L accounts are treated
the same.
2: This means that a flow of funds
analysis is created, that is, the balance is calculated from the reporting
and comparison periods you specified.
The balance carried forward is not taken into
consideration. Balance sheet accounts and P+L accounts are treated the same.
3: This means a combination of
possibilities "1" and "2". Here balance sheet accounts
are dealt with as described under balance sheet type 1, and P+L accounts as
described under balance sheet type 2.
4: This means that an opening balance
sheet is created. Here only the balance carried forward is used for the
reporting and comparison periods. Accounts which have not yet been posted to
or have a zero balance, are also displayed in this variant.
|
Example: 3
|
It
is recommended to select Balance Sheet Type number 3.
Balance Sheet/P+L Statement
Note: You need to define the output of the report.
For instance, you can determine the level of detail of the balance sheet and
P+L via your entry in the "Summary report" field.
6. Click <tab button> Output control .
7. Update the following fields:
Field Name
|
Field Description
|
Values
|
Company code summarization
|
The following entries are possible:
1 = A balance sheet is created per company
code
2 = A consolidated balance sheet is created
covering all selected company codes.
|
Example: 1
|
Business area summarization
|
The following entries are possible:
1 = A separate balance sheet is created for
each business area.
2 = A balance sheet and profit and loss is
created whereby the balance of an account is displayed per business area.
3 = Business areas are summarized at account
level.
|
Example: 2
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Summary report
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This parameter controls the output of summary
reports, where "1" creates the most summarized list and blank the
most detailed list. If you enter "1", only the main points of a
balance sheet such as "assets", "liabilities", and
"P+L" are printed. If you enter blank (=default), the entire
balance sheet definition, including the accounts, is printed.
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Example: <blank>
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Scaling
|
The output amount can be controlled using this
parameter. The default value 0/0 means that the amounts are output in the
right currency and in full length. The entry 3/1 would mean that the amounts
would be output in thousands with one decimal place.
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Example: 0/0
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Balance Sheet/P+L Statement
8. Click Enter Button to
confirm your entries.
Balance Sheet/P+L Statement
9. Press Execute button to
generate a report.
Balance Sheet/P+L Statement
Note: You can print this report or download it as
a local file. To download it, select
from the menu path List -> Save
-> File… and choose the required file format.
10. Click Back Button .
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