FBR2 Posting with Reference Document

FBR2 -  Posting with Reference Document

Functionality

This function allows you to post a new accounting document using a previously posted FI document as a reference. You can use this option to speed up data entry.

Scenario

You post frequently similar GL documents: the amounts are different, but GL accounts are the same. You want to use one of the previously entered documents as a reference.

Requirements

Previously posted GL document or sample document.

Menu Path	Accounting ® Financial Accounting ® General Ledger ® Document Entry ® FB50 - Enter G/L Account Document
Transaction Code	FBR2

1.       Double click on FB50 - Enter G/L Account Document

Enter G/L account document: Company code 5200

2.       Update the following fields:

Field Name	Field Description	Values
Doc. date	Document date	Example:  300702
Currncy	Posting currency	Example:  USD
Posting date	Date that the business transaction occurred	Example:  300702

3.       Select from the menu path: Goto -> Post with Reference.

Post Document: Header Data

4.       Update the following fields:

Field Name	Field Description	Values
Document number	This is the document number you want to use as a reference	Example:  10001386
Company code	Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes	Example:  5200
Fiscal year	Fiscal year number	Example:  2002

5.       Click Do not propose amounts

6.       Click Copy texts .

7.       Click Enter Button  to confirm your entries.

Post Document: Header Data

8.       Click Enter Button  to confirm your entries.

Post Document: Header Data

9.       Update the following fields:

Field Name	Field Description	Values
Amount	Amount of the first line item	Example:  350

10.     Click Enter Button  to confirm your entries.

Post Document: Add G/L account item

11.     Update the following fields:

Field Name	Field Description	Values
Amount	Amount of the second line item	Example:  *

12.     Click Enter Button  to confirm your entries.  The system will display a document overview:

Post Document: Display Overview

13.     You can now save the document or park it. Click Save Button .

14.     The message bar displays “Document XXXXXX 5200 was posted”.