FB08 - Individual Document Reversal
Functionality
The previously entered GL document was entered
incorrectly. Need to reverse the document.
Scenario
A user made a mistake during document entry. Now he
wants to reverse the incorrect document and post a new document again.
Requirements
Document to be reversed
cannot include already cleared items. If you want to reverse document that was
already cleared, you need to reset all cleared items before posting a reversal.
Menu
Path
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Accounting ®
Financial Accounting ® General Ledger ® Document ®
Reverse ® FB08 - Individual
Reversal
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Transaction
Code
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FB08
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2. If you don’t know the document number,
click Find documents Button .
Note: The system will display the screen where you
can enter the search criteria.
3. Update the following fields:
Field Name
|
Field Description
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Values
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Fiscal year
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The Fiscal year number
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Example: 2003
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Document type
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Code identifying the method that the system
uses to process the transaction
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Example: SA
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4. Click Execute Button
5. The system will display a list of
documents:
6. Click on the document you want to
reverse:
.
Reverse Document: Header Data
|
|
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7. Update the following fields:
Field Name
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Field Description
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Values
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Reversal reason
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Type of the reversal
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Example: 03
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There are defined five reversal reasons:
01 Reversal in current period
02 Reversal in closed period
03 Actual reversal in current period
04 Actual reversal in closed period
05 Accrual/deferral posting
Reasons 03 and 04 allow “negative” postings. To post a
negative reversal, the following prerequisites must be fulfilled:
a)
The company code must be defined as allowing
negative postings,
b)
The document type must allow negative postings.
8. If you want to display the document
before reversal, click Display before
reversal Button .
Display Document: Overview
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|
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9. Click Back
Reverse Document: Header Data
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|
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10. If you want to reverse the document, click Save Button.. The system will post a reversal document
Depending
on the configuration, a reversal document can be the same type of a document or
a different one.
Another
way to reverse a document is to post a new document using a negative posting
option. This option is different than the regular document reversal – you can
hide the line items when you analyze the account. You can also find the
negative posting option useful when you posted a document containing several
line items and you need to reverse only one of them. In such case it might be
easier to post an additional document using the negative posting then reverse
the whole document and post it again with the correct figures.
11. The message bar displays “Document XXXXXX
was posted in company code 5200”.
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