F.19 - GR_IR Regrouping

F.19 - GR_IR Regrouping

Functionality

This transaction analyzes goods receipt/invoice receipt (GR/IR) clearing accounts at a specified key date, and generates adjustment postings if necessary. These are needed in order to display the following business transactions correctly in the balance sheet:

·        Goods delivered, but not invoiced

·        Goods invoiced, but not delivered

The program selects all items in GR/IR clearing accounts that are open at the specified key date. If the open items per purchase order number and item in local currency do not balance out to zero, adjustment postings are created in a batch input session for these items. With a credit balance, the transaction is seen as "delivered, but not invoiced". With a debit balance, the transaction is seen as "invoiced, but not delivered".

Scenario

In this scenario you prepare a clearing for the GR/IR balances at 30.06.2002 to present in the financial statements in the right categories.

Prerequisites

GL account, posted transactions

Menu Path	Accounting ® Financial Accounting ® General Ledger ® Periodic Processing ® Closing ® Regroup ® F.19 - GR/IR Clearing
Transaction Code	F.19

1.       Double click on F.19 - GR/IR Clearing

Analyze GR/IR Clearing Accounts and Display Acquisition Tax

2.       Update the following fields:

Field Name	Field Description	Values
G/L account	Code identifying a General Ledger account	Example:  219914
Company code	Enter here company code number	Example:  5200
Key Date	Transaction Date	Example:  30.06.2002

3.       Then define data selection: click Postings  button:

Analyze GR/IR Clearing Accounts and Display Acquisition Tax

4.       Click Creating postings .

5.       Update the following fields:

Field Name	Field Description	Values
Name of batch input session	Name of batch input session that will create postings	Example:  GR/IR06
Document Date	Date of the batch input session posting	Example:  30.06.2002
Document type	Code identifying the method that the system uses to process the transaction	Example:  SA
Posting date	Date when you want to post adjustment postings	Example:  30.06.2002
Month	Period for which you want to post adjustment postings	Example:  6
Reversal posting date	Date when you want to reverse adjustment postings	Example:  01.0702002
Reversal period	Period for which you want to post reversal of adjustment postings	Example:  7

6.         Click  Execute  button  to create a batch input session:

Analyze GR/IR Clearing Accounts and Display Acquisition Tax

7.       The system has displayed a report with transactions.

8.       Click Postings Button  to display the documents.

Tip: This function allows you to display the documents before you proceed the batch input session. These postings are not done yet, so you can always repeat the transaction, e.g. using different criteria.

Analyze GR/IR Clearing Accounts and Display Acquisition Tax

9.       Click Back .

10.     To post the adjustments, you need to process your batch input session. Select from the main menu: System®Services®Batch  input®Sessions.

Batch Input: Session Overview

11.     Mark the required session and click Process Button .

Process Session GR/IR06

12.     Click Background .

13.     Click Process Button .

Analysis of Session GR/IR06

Note: As shown in the above screen several documents are generated.

14.     Click Back .

Batch Input: Session Overview

15.     Click  Back Button .