F.07 Carry Forward Receivables_Payables

F.07 - Carry Forward Receivables/Payables

Functionality

This program calculates the balance carried forward for customers and/or vendors. The balances of the previous year are carried forward to the New Year. If the account has not yet been posted in the new year and no balance carried forward has been carried out for this account, the account is opened in the new year with the 1st balance carried forward; otherwise, the balance carried forward of the account is stored in the new year if changes result. This program should be run at the beginning of the new fiscal year. If the program is already run at the end of the last fiscal year, postings which are posted after this to the last fiscal year, do not result in automatic adjustment of the balance carried forward because it is not a "posting to a previous year". In such a case, it is necessary to let the program run again after these postings to carry forward the postings entered later. The program can be started as often as desired.

Scenario

This program should be used on the beginning of the next fiscal year. Also you should run this program in every case when the discrepancies occur (end balance of the vendor or customer account for the previous fiscal year is different that the opening balance for the current year).

Prerequisites

Customer or Vendor Master Records

Menu Path	Accounting ® Financial Accounting ® Accounts Payable ® Periodic processing ® Closing ® Carry forward ® F.07 - Balances
Transaction Code	F.07

1.       Double click on F.07 – Balances.

Carry Forward Receivables/Payables

2.       Update the following fields:

Field Name	Field Description	Values
Company code	Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes	Example:  5200
Carryforward to fiscal year	Enter here a number of the fiscal year you want to transfer the balances to	Example:  2003

    By default the program is in the test mode. Always try this program first in the test mode, check the results and then run it again in the production mode.

3.       Click Select customers .

4.       Update the following fields:

Field Name	Field Description	Values
Customer	Code identifying a customer account	Example:  1
to		Example:  999999999

5.       Click Select vendors .

6.       Update the following fields:

Field Name	Field Description	Values
Vendor	Code identifying the vendor account	Example:  1
to		Example:  99999999

7.       Click Detail log Button  to print additional program log

8.       Click Enter Button  to confirm your entries.

9.       To carry forward balances, click Execute Button . The system will display a report:

Carry Forward Receivables/PayaFor the Year 2003 Test Run

10.     Click  Back  and deactivate the Test run radio button.

11.     Click  Execute  to carry forward balances in the production mode.