F110 Automatic Payments - Create SWIFT file MT100 format

Functionality

The Accounts Payable personnel will prepare a payment proposal in SAP, edit it and take out a hard copy for approval and sign-off. The hard copy would be forwarded to an employee who has authority to carry out a payment run. The person who carries out the Payment run in SAP shall compare the details approved on the hard copy with the edited proposal pending in SAP and on his satisfaction about these being identical, shall carry out a payment run in SAP.

The system will post documents recording debit of the Vendor and crediting the Bank sub-account. The system has been set up so as to produce DME data for download in the “Printout & DME Variant maintenance”. A payment advice & payment summary will be produced via the spool.

Scenario

You’ve received a confirmed copy of payment proposal from AP Dept.  You want now to

create the DME file in SWIFT MT100 format, so you can process the payment electronically. You’re going also to post the payment proposal – clear open items on Vendor accounts and post to the bank clearing account.

Requirements

A duly signed hard copy of payment proposal that corresponds with the payment proposal in SAP is handed over by Accounts Payable to the employee carrying out the Payment Run.

Menu Path	Accounting ® Financial Accounting ® Banks ® Outgoings ® Automatic Payment ® F110 - Open Items
Transaction Code	F110

1.       Double Click on F110 – Open Items.

Automatic Payment Transactions: Status

2.       Update the following fields:

Field Name	Field Description	Values
Run date	It is the date on which the program is to be carried out as planned	Example:  111202
Identification	Additional identification to distinguish between several runs with the same reconciliation key date	Example:  cs1

3.       Click Enter Button  to confirm your entries.  

4.       Click on Printout / data medium  and check the variant for the printing program RFFOAVIS_FPAYM.

Automatic Payment Transactions: Printout and DME

    The variant for the program RFFOAVIS_FPAYM should pop up automatically. If it’s not the case, you’ll need to manually enter the proper variant, e.g. 1200 PAY_PMW for Sharq.

5.       Click on Status
 tab screen.

Automatic Payment Transactions: Status

6.       Click Pmnt run Button .

Schedule Payment

7.       Select Start immediately  check-box.

8.       Select Create payment medium  check-box.

9.       Click Enter Button .  

Automatic Payment Transactions: Status

The system has started to process payment data. This process may take a few minutes, depending on the number of transactions to be processed.

As a result, the system will produce payment documents and post the FI documents.

Tip: You can click Status Button   to refresh the screen.

10.     When the system displays as message that postings are completed, you can click Proposal Button  to display payment proposal.

Job Log Entries for F110-20021211-CS1   -X

11.     Click Back  button.

Automatic Payment Transactions: Status

12.     Now you can download the file with payment data. Select Environment®Payment medium – DME Administration: from the menu path.

Automatic Payment Transactions: Status

Data Medium Overview

You can see the file data that has been created as a result of payment run.

13.     Click  Display Button  to display the file.

14.     Click Cancel Button .

15.     Select Extras®DME attributes to display Reference number for this file, as on the screen below:

Data Medium Attributes

16.     Click Back  button.

Data Medium Overview

If you’re happy with the file content and format, you can download as Read only file to the secure Unix directory.

17.     Click on Download  Button.

File Name

18.     Enter, if necessary, valid menu path and file name into the File name field and click on Enter Button .  

19.     The message bar displays “Download successfully completed”