Thursday, 20 September 2012

FBCJ Cash Journal Posting

SAP FI Certification Training
 
Functionality

Cash Journal allows you to post cash documents (like expenses, cash inflows etc.) in a
simple way.  Instead of typical accounting transactions for posting (e.g. FB50) you can use pre-defined business transactions. This function also allows you to print typical cash journal documents and cash report for a specified period.

Scenario

You want to process different transactions, relating to a cash journal. You can post different types of documents, using implemented transaction types.
a)    Expenses (E)
b)    Revenues (R)
c)    Cash transfer

Requirements

Defined cash journals per company code. Transferred opening balances for GL.


Menu Path
Accounting ® Financial Accounting ® Banks ® Incomings ® FBCJ - Cash Journal
Transaction Code
FBCJ

1.       Double click on FBCJ - Cash Journal.

Cash journal 001  company code 5200





2.       Before you begin to enter a transaction, you need to select proper cash journal. Let’s assume you want to post some transactions in the company code 5200. For this company code there are defined two cash journals:
3.       Click Change Cash Journal  button to choose your cash journal for posting. The system will display cash journal initial data:


Cash Journal: Initial Data




4.       Update the following fields:

Field Name
Field Description
Values
Company code
Code identifying a separate legal entity for which a separate set of accounts is maintained for external reporting purposes
Example:  5200
Cash journal
Required cash journal ID
Example:  002

5.       Click  Enter Button.  


Cash journal 002  company code 5200





6.       Click Cash receipts  tab. You can now enter a cash receipt transaction. Some transactions are pre-defined in the system, but you can also create a new one. To do so, simply type a name of your new transaction in the field “Business transaction”:

Field Name
Field Description
Values
Business transaction
Transaction code
Example:  CHECK

7.       Click Enter Button . The system did not find transaction “CHECK” in the database (since is not defined yet). So now it will allow you to create a new transaction:


New Business Transaction





8.       Update the following fields:

Field Name
Field Description
Values
G/L acct for offsetting pstg
For every transaction you need to define a GL account (except if you choose Vendor or Customer posting).  For the transaction “CHECK” enter your bank GL account – the posting will be as follows:
a)     Dt cash journal,
b)     Ct – this bank account
Example:  114350
Receipt from the bank
Mark this radio button. As you can see, only transactions relevant for cash receipt are available for posting.


9.       The new business transaction is completed. To save it in the database for future use, click Create  button.

Cash journal 002  company code 5200




10.     Update the following fields:

Field Name
Field Description
Values
Amount
Amount of the line item
Example:  5000
Recpt. Recipient
Name of the Receipt Recipient
Example:  John Weber

11.     You can save your entry before postings. Click Save sel. Button .

12.     There are now some money on our cash account and we can start to post expenses. Click Cash payments  tab:


Cash journal 002  company code 5200




13.     Update the following fields:

Field Name
Field Description
Values
Business Transaction
Business transaction code
Example:  STAMPS2

14.     Click Enter Button . This transaction is also not defined in the system, so you will be now asked to create it:



New Business Transaction




15.     Update the following fields:

Field Name
Field Description
Values
G/L acct for offsetting pstg
For every transaction you need to define a GL account (except if you choose Vendor or Customer posting).  For the transaction “STAMPS2” enter your cost account – the posting will be as follows:
c)     CT cash journal,
d)     Dt – this cost account
Example: 450002
Expenses
Mark this radio button. As you can see, only transactions relevant for cash payments are available for posting.



16.     Click Create  to complete your entry.

Cash journal 002  company code 5200




17.     Update the following fields:

Field Name
Field Description
Values
Amount
Amount of the line item
Example:  1000
Cost Center
Cost Center number
Example:  5211000


18.     To save your entry, click Save sel.  button.

19.     Both transactions: cash receipt (5.000,-) and cash payment (1.000,-) are saved in the system. To post them, simply mark them by pressing Select all  button. Then press Post selection  button. All selected items will be posted.

20.     Cash journal also allows you to print a cash report.  Click Print cash journal Button . The system will display a report of cash transactions for a specified period.

Cash Journal





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