Knowledge Hub: FF68 Manual Check Deposit

Functionality

This function allows you to enter the checks you’ve received. After the input is complete, you can access the additional functions to further process the entered checks. Additionally, you can enter several document numbers and different invoice amounts for one incoming check / memo record. This is useful if a customer pays several invoices with one check. The system highlights the account assignment field when you have entered several values in it.

Scenario

You need to post incoming checks

Requirements

Configured house bank account(s), start variants.

Menu Path	Accounting ® Financial Accounting ® Banks ® Incomings ® Check Deposit ® FF68 - Manual Entry
Transaction Code	FF68

1. Double click on FF68 – Manual Entry

2. Before entering checks you need to define what entry variant you’d like to use and how do you want to post process the checks. Select from the menu pathSettings®Specifications.

Specifications

3. Update the following fields:

Field Name	Field Description	Values
Start variant	The variant name you enter here specifies which account assignment variant the system is to begin with during memo record processing. You can change the variants at any time during memo record processing.	Example: Z001
Customer matchcode ID	Using this matchcode ID, the system searches for customers if you make an entry in the Customer matchcode field in memo record processing.	Example: D
Processing type	Use this field to control whether postings via batch input are carried out online or as a background job.	Example: 2

In the field Processing type you can also use key 4 – Further processing online, instead of 2 – Further processing as batch input (generate batch). In such case, after posting of checks, the system will not create batch input session, but will post the documents automatically. However, to complete the process you need to use the transaction code FEBA (Postprocess) to check the results of this automatic posting and eventually complete the postings.

4. Click Transfer value date

5. Click <checkbox> Int. bank determin.

. Instead of entering full bank account number, you can now use short bank name, defined in the system (like CITI e.g.).

6. Click Enter Button.

Now you need to enter other parameters before you begin to enter checks:

7. Update the following fields:

Field Name	Field Description	Values
Company code	Enter desired CC number here	Example: 5200
House bank	Short key for a house bank	Example: CITI
Account ID	This ID together with the ID for the house bank uniquely defines a bank account.	Example: OP001
Group	Feature for differentiating check deposit lists. The group name is freely definable.	Example: 22
Entry date	Date the document was entered into the system	Example: 180702
Transaction	Using the transaction you determine how and to which accounts the system is to post the payment.	Example: Z001
Posting date	Date that the business transaction occurred	Example: 180702
Value date	Today's date	Example: 180702
Currency	Code identifying the type of currency used in a transaction or for all transactions pertaining to a specific account	Example: USD
Bank posting session	Name of batch input session to post to GL Accounts	Example: Bank
Subledger session	Name of batch input session to post to Customer Accounts	Example: Customers

8. Click Enter Button

to confirm your entries.

Edit Check Deposit List

9. Update the following fields:

Field Name	Field Description	Values
Amount	Amount of the check	Example: 120000
Issuer	The issuer of the check is used for specifying the customer if no other criterion is specified for it. The name entered here is then used as a match code for clearing in Accounts Receivable. This field can be printed on the list of checks received. Enter here the value of the field Search term from Customer Master.	Example: NESTE SWAP
Check no.	Check number	Example: 7322113
Reference doc no	Enter a ref. Doc. Number (usually customer invoice). This field can be used for clearing the open items on the customer account. The invoice number is being copied to FI document from SD module when the posting is done.	Example: invoice 2873/200

10. Click Enter Button

to confirm your entries.

11. Click Save Button

to save the list.

Edit Check Deposit List

12. Click Save Button.

to post the checks.

You choose posting through the batch input session, so now to do the postings, you need to process the two batch input sessions.

13. Select from the main menu System®Services®Batch Input®Sessions.

Batch Input: Session Overview

14. Select the session to be processed, e.g. mark BANK

session.

15. To begin posting, click Process Button

Process Session BANK

16. Click <radio button> Display errors only

17. Click Process Button

Information

18. Click Exit batch input Button

If you select in your specifications Processing type 4 (on-line posting), the system will not create a batch input session. You’ll need to process your checks using transaction FEBA – Postprocess:

When you enter the check data and save your statement, the system will display a report (log) presenting which items have been cleared automatically and what is the number of items that still need to be cleared manually. This report shows postings separately for GL account and for sub-ledger (AR). In the column Errors you can see how many transactions needs to be processed manually. In this example

Post Bank Statement/Check Deposit List

19. Click Back Button

20. Follow the menu path: Accounting ® Financial Accounting ® Banks ® Incomings ® Check Deposit ® FEBA - Postprocess

Bank Statement Subsequent Processing

21. Choose from the menu Check deposit transaction

22. Click Enter Button

to confirm your entries. The system will display a list of check transactions that need to be processed.

Note: The transactions (line items) marked with green ticks have been processed automatically – system has found the relevant open items, based on reference document number and customer name and cleared them automatically. The transactions marked with red ticks need to be processed manually.