Functionality
Cash Journal allows you to
post cash documents (like expenses, cash inflows etc.) in a
simple way. Instead of typical accounting transactions
for posting (e.g. FB50) you can use pre-defined business transactions. This
function also allows you to print typical cash journal documents and cash
report for a specified period.
Scenario
You want to process
different transactions, relating to a cash journal. You can post different
types of documents, using implemented transaction types.
a)
Expenses (E)
b)
Revenues (R)
c)
Cash transfer
Requirements
Defined cash journals per company code. Transferred opening
balances for GL.
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Menu
Path
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Accounting ®
Financial Accounting ® Banks ® Incomings ®
FBCJ - Cash Journal
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Transaction
Code
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FBCJ
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Cash journal 001
company code 5200
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2. Before you begin to enter a transaction,
you need to select proper cash journal. Let’s assume you want to post some
transactions in the company code 5200. For this company code there are defined
two cash journals:
3. Click Change Cash Journal 
button
to choose your cash journal for posting. The system will display cash journal
initial data:
button
to choose your cash journal for posting. The system will display cash journal
initial data:
Cash Journal: Initial Data
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4. Update the following fields:
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Field Name
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Field Description
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Values
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Company code
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Code identifying a separate legal entity for
which a separate set of accounts is maintained for external reporting
purposes
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Example: 5200
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Cash journal
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Required cash journal ID
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Example: 002
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5. Click Enter Button. 
Cash journal 002
company code 5200
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6. Click Cash receipts 
tab.
You can now enter a cash receipt transaction. Some transactions are pre-defined
in the system, but you can also create a new one. To do so, simply type a name
of your new transaction in the field “Business transaction”:
tab.
You can now enter a cash receipt transaction. Some transactions are pre-defined
in the system, but you can also create a new one. To do so, simply type a name
of your new transaction in the field “Business transaction”:|
Field Name
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Field Description
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Values
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Business transaction
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Transaction code
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Example: CHECK
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7. Click Enter Button 
. The system did not find transaction “CHECK”
in the database (since is not defined yet). So now it will allow you to create
a new transaction:
. The system did not find transaction “CHECK”
in the database (since is not defined yet). So now it will allow you to create
a new transaction:
New Business Transaction
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8. Update the following fields:
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Field Name
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Field Description
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Values
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G/L acct for offsetting pstg
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For every transaction you need to define a GL
account (except if you choose Vendor or Customer posting). For the transaction “CHECK” enter your bank
GL account – the posting will be as follows:
a)
Dt cash journal,
b)
Ct – this bank account
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Example: 114350
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Receipt from the bank
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Mark this radio button. As you can see, only
transactions relevant for cash receipt are available for posting.
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9. The new business transaction is
completed. To save it in the database for future use, click Create 
button.
button.
Cash journal 002
company code 5200
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10. Update the following fields:
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Field Name
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Field Description
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Values
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Amount
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Amount of the line item
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Example: 5000
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Recpt. Recipient
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Name of the Receipt Recipient
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Example: John Weber
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11. You can save your entry before postings.
Click Save sel. Button 
.
.
12. There are now some money on our cash
account and we can start to post expenses. Click Cash payments 
tab:
tab:
Cash journal 002
company code 5200
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13. Update the following fields:
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Field Name
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Field Description
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Values
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Business Transaction
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Business transaction code
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Example: STAMPS2
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14. Click Enter
Button . This transaction is also not defined in the
system, so you will be now asked to create it:
. This transaction is also not defined in the
system, so you will be now asked to create it:
New Business Transaction
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15. Update the following fields:
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Field Name
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Field Description
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Values
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G/L acct for offsetting pstg
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For every transaction you need to define a GL
account (except if you choose Vendor or Customer posting). For the transaction “STAMPS2” enter your
cost account – the posting will be as follows:
c)
CT cash journal,
d)
Dt – this cost account
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Example: 450002
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Expenses
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Mark this radio button. As you can see, only
transactions relevant for cash payments are available for posting.
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16. Click Create
to
complete your entry.
to
complete your entry.
Cash journal 002
company code 5200
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17. Update the following fields:
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Field Name
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Field Description
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Values
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Amount
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Amount of the line item
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Example: 1000
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Cost
Center
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Cost
Center number
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Example: 5211000
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18. To save your entry, click Save sel. 
button.
button.
19. Both transactions: cash receipt (5.000,-)
and cash payment (1.000,-) are saved in the system. To post them, simply mark
them by pressing Select all 
button. Then press Post selection 
button. All selected items will be posted.
button. Then press Post selection button. All selected items will be posted.
20. Cash journal also allows you to print a
cash report. Click Print cash journal Button 
. The system will display a report of cash
transactions for a specified period.
. The system will display a report of cash
transactions for a specified period.
Cash Journal
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