Functionality
The Accounts Payable
personnel will prepare a payment proposal in SAP, edit it and take out a hard
copy print-out for approval and a sign-off. The hard copy would be forwarded to
an employee who has authority to carry out a payment run. The person who
carries out the Payment run in SAP shall compare the details approved on the
hard copy with the edited proposal pending in SAP and on his satisfaction about
these being identical, shall carry out a payment run in SAP.
The system will post documents recording debit of the
Vendor and crediting the Bank sub-account.
Scenario
You want to print the checks according to the previously prepared payment proposal.
You want to print the checks according to the previously prepared payment proposal.
Requirements
Check lots are
maintained in the system
|
Menu
Path
|
Accounting ®
Treasury ® Cash Management ® Planning ®
Payment Program ® F110 - Payment Proposal
|
|
Transaction
Code
|
F110
|
1. Double Click F110 Payment Proposal:
Automatic Payment Transactions: Status
|
|
 |
|
2. Update the following fields:
|
Field Name
|
Field Description
|
Values
|
|
Run date
|
The run date is used for identifying the
parameters. It is the date on which the program is to be carried out as
planned. However, a program run at an earlier or later date is also possible.
|
Example: 14.07.2002
|
|
Identification
|
You can use the additional identification to
distinguish between several runs with the same reconciliation key date. You
can freely define the identification.
|
Example: MSH8
|
The
payment proposal was already created (it includes the invoices to be paid). You
need to now create the payment documents and perform postings to update GL
accounts and sub ledgers (AP and AR).
3. Click Pmnt run Button 
to
begin processing.
to
begin processing.
Schedule Payment
|
|
 |
|
4. Mark radio button Start immediately and
click Enter Button. 
The
system will perform postings.
The
system will perform postings.
Automatic Payment Transactions: Status
|
|
 |
|
5. Click Status Button 
to
refresh the screen.
to
refresh the screen. Sometimes
you need to press Status button several times, if there are lots of
transactions to be processed.
6. The first phase (posting documents) is
done. To display / print the list of payment document select from the menu
path: Edit®Payments®Payment
list....
List Variant
|
|
 |
|
7. Select a variant Payment List and
click Enter Button.
Payment list
|
|
 |
|
8. The system has displayed a list of
documents included in the payment proposal. The list can be printed or stored
as a local file.
9. Click Back 
.
.
SAP R/3
|
|
 |
|
10. Click No
Button 
.
.
Automatic Payment Transactions: Status
|
|
 |
|
11. Now you can print the checks. First, click
<tab button> Printout/data medium
.
.
Automatic Payment Transactions: Printout and DME
|
|
 |
|
12. In the field Variant enter the
variant’s name PAYMENT ADVICE, in the same line where’s the program RFFOAVIS
Tip: You can also search for the variant. Press
[F4] or click the 
button
in the Variant field
button
in the Variant field
13. Next, in the field Variant enter the
variant’s name CHECK, in the same line where’s the program RFFOUS_C:
Automatic Payment Transactions: Printout and DME
|
|
 |
|
Sometimes
you need to maintain the print variant. Keep the cursor in the field Variant
(to select it for edition) and press the icon Maintain Variants 
. The system will allow you to change variant
parameters.
14. Click Back n . The
system will ask you to save the changes:
. The
system will ask you to save the changes:
Exit editing
|
|
 |
|
15. Click Yes
Button 
.
.
Automatic Payment Transactions: Status
|
|
 |
|
16. Once the variants were chosen, you can
print the checks. Click Printout
Button 
.
.
Schedule Print
|
|
 |
|
17. Mark Start immediately radio button
and update the following fields:
|
Field Name
|
Description
|
Values
|
|
Job name
|
Job name for the print job
|
Example: F110-20020714-MSH8
|
18. Click Enter
Button.
Automatic Payment Transactions: Status
|
|
 |
|
The
print job was created and saved in the spool. The system created three print
jobs:
a) payment
summary
b) payment
advices,
c) checks
19. To print the checks, select from the menu
path: System®Services®Own spool
requests. (Transaction SP02)
Output Controller: List of Spool Requests
|
|
 |
|
20. Mark the required print job, e.g. click 2733 checkbox 
.
.
21. You can display your print job before
printing it. Click Display Button 
.
.
Print Preview for LOCA Page 00001 of 00002
|
|
 |
|
22. Click
Back .
.
23. In the same way you can display other print
jobs.
24. Now
you can print the checks. Make sure that the 2733 checkbox is
selected and press Print Directly 
icon.
is
selected and press Print Directly icon.
. 
