SAP is based on the document principle meaning that a document is created
out of every business transaction in the system. The Document is the result of
a posting in accounting in SAP, and is the connecting link between various
business operations. There are two types of documents:
1. Original Documents: these documents relate to the origin of business transactions such as
invoices, receipts, statement of accounts from bank, etc.
2. Processing Documents: These include accounting documents generated
from
postings in the
system, reference documents, sample documents, etc.
The processing
documents other than the accounting ones are also known as special
documents and
they aid in the simplification of document entry in the system.
Every document
consists of:
A Document Header
Two or more Line Items
Before attempting to enter a document, call up the relevant document
entry function as the system provides a variety of ready-made document entry
templates suited to different transactions such as regular GL entry, customer
invoice posting, etc. The details entered in a document can be simulated and
displayed before the document is actually posted in the system. You may also
choose to park the document and post it later.
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