How do You Execute an ‘Automatic Payment Program’?

Answer

The following are the series of events happening in the system when you try to execute an ‘Automatic Payment Program’:

1. Maintain Payment Parameters

To start with, you need to maintain the parameters required such as date of execution of

‘payment run,’ ‘payment run identifier,’ etc. Once this is done, you need to specify the

‘posting date’ of these payments, the ‘document date’ up to which the program should

consider the items, the paying Company Code, payment methods to be considered, the

‘next posting date,’ is there certain accounts which need to be excluded from the run, etc. The payment run then needs to be scheduled either immediately or at a specified

time/date.

2. Payment Proposal

The system creates a ‘payment proposal’ based on the payment parameters maintained in

(1) above. The system selects the eligible Open Items based on the following sequence:

a. Due date is determined via the Base Line Date and the Terms of Payment for each of the line items.

b. Program calculates the Cash Discount Period and due date for the Net Payment.

c. Grace Periods are then added to this due date.

d. Which Special GL accounts are to be included, based on what you have already

maintained as the parameters in (1) above.

e. The system will determine whether to include an item during the current run or for

the future one based on the specifications you made in (1).

f. Blocking an item.

The payment proposal can be displayed for further processing; the ‘log’ can be

checked to see the system messages, and the exception list can be generated for

further evaluation.

3. Payment Proposal

With the payment proposal available, you can now edit the proposal to:

a. Change House Bank, from what was maintained earlier

b. Change Payment Method, if necessary

c. Change Payment Due Date to relax or restrict certain open items

d. Block/Unblock line items

4. Payment Run

After the payment proposal has been edited, you can run the Payment Program that

creates the payment documents and prepares the data for printing the forms or creating

the tape or disk. Before printing the forms, check the logs to determine that the payment

program run was successful.

5. Print Run

Payment Medium Programs use the data prepared by the payment program to create

forms (payment advice, EDI accompanying sheet, etc.) or files for the data media. The

data created by the payment program is stored in the following tables:

REGUH Payee or Payment Method data

REGUP Individual Open Items data

REGUD Bank Data and Payment Amounts data

You need to define Variants for print programs, which need to be defined:

a. Per Payment Method per country->assign a Print Program

b. To run the Print Program->at least one Variant per Print Program per Payment

Method

Please click on the question to find the answer

1. Explain the ‘Account Payables’ Sub module?

2. What Documents Result from ‘Procurement Processes’?

3. Describe a Purchase Cycle?

4.What is a ‘Purchase Requisition’ (PR)?
 5.What is a ‘Request for Quotation’ (RFQ)?

6.What is an ‘Outline Agreement’?

7.What is a ‘Contract’?

8.What is a ‘Release Order’?

9.What isa ‘Scheduling Agreement’?

10.  What is a ‘Quotation?

11.  What is a ‘Purchase Order’ (PO)?

12.What is a ‘PO History’?

13.  Will the FI Document be Created with the Purchase Order (PO)?

14.  Explain FI-MM Integration ?

15.  What Happens, in SAP, when You Post a ‘Goods Receipt’?

16.  Explain ‘Invoice Verification’ (IV) in SAP?

17.  How do You Deal with ‘Tax’ when You Post an Invoice?

18.What ‘Variances’ do You come Across in Invoice Verification?

19.  Outline ‘Vendor Payments’ in the SAP System?

20.  Explain ‘Automatic Payment Program?

21.  Explain ‘Automatic Payment Program’ Configuration?

23.Can You Pay a Vendor in a Currency Other than the Invoice Currency?

24.  What is a ‘Payment Block’?

25.  How do You Release ‘Blocked Invoices for Payments’?

26.  What is the ‘Account Assignment Category’?

27.  What is a ‘Credit Memo’?

28.  What are ‘Special GL Transactions’?

29.Differentiate ‘Free Offsetting Entry’ from a ‘Statistical Posting?

30.  What is a ‘Noted Item’?

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