Archiving refers to deleting data from the documents in the database and
storing the data in a file, which can be transferred to an archiving system
later on. Archiving does not physically delete the documents. Deletion actually
removes the documents from the database. To proceed with archiving and deletion
you need to:
1. Block posting to these archived master records.
2. Mark (the master records) for deletion: Mark for deletion at the Chart
of Accounts area to delete the records from all the Company Codes. However, if
you do not want to delete from all the Company Codes, but only from one or more
Company Codes then do the same in the Company Code area of the master
record(s).
3. Archive all the transaction figures from the relevant documents.
4. Call up a special program to delete the records: The program will
check whether that particular document could be deleted. If yes, it will
proceed to archive and then to deletion.
No comments:
Post a Comment